Board Meeting

CENTRAL FLORIDA EXPRESSWAY AUTHORITY BOARD MEETING
August 10, 2023
9:00 a.m.

Meeting location: Central Florida Expressway Authority
4974 ORL Tower Road Orlando, FL 32807
Boardroom

A. CALL TO ORDER / PLEDGE OF ALLEGIANCE

B. PUBLIC COMMENT
Pursuant to Section 286.0114, Florida Statutes and CFX Rule 1-1.011, the Board provides for an opportunity for public comment at the beginning of each regular meeting. The Public may address the Board on any matter of public interest under the Board’s authority and jurisdiction, regardless of whether the matter is on the Board’s agenda but excluding pending procurement issues. Public Comment speakers that are present and have submitted their completed Public Comment form to the Recording Secretary at least 5 minutes prior to the scheduled start of the meeting will be called to speak. Each speaker shall be limited to 3 minutes. Any member of the public may also submit written comments which, if received during regular business hours at least 48 hours in advance of the meeting, will be included as part of the record and distributed to the Board members in advance of the meeting.

C. APPROVAL OF JUNE 8, 2023 BOARD MEETING MINUTES (action item)

D. APPROVAL OF CONSENT AGENDA (action item)

E. REPORTS
1. Chairman’s Report
2. Treasurer’s Report
3. Executive Director’s Report

F. REGULAR AGENDA ITEMS

1. THE CUSTOMER FIRST EXPERIENCE – David Wynne, Director of Toll Operations and Angela Melton, Director of Customer Experience and Marketing (info item)

2. CONCEPT, FEASIBILITY AND MOBILITY STUDY (CF&M) FOR THE SR 417 AIRPORT CONNECTOR – Dana Chester, Director of Engineering and Sunserea Gates, Senior Project Manager, VHB (action item)

3. WRONG WAY DRIVING SAFETY PROGRAM – Bryan Homayouni, Director of Intelligent Transportation Systems (info item)

G. BOARD MEMBER COMMENT

H. ADJOURNMENT

This meeting is open to the public.

Section 286.0105, Florida Statutes states that if a person decides to appeal any decision made by a board, agency, or commission with respect to any matter considered at a meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Persons who require translation services, which are provided at no cost, should contact CFX at (407) 690-5000 x5316 or by email at Iranetta.Dennis@CFXway.com at least three (3) business days prior to the event.

In accordance with the Americans with Disabilities Act (ADA), if any person with a disability as defined by the ADA needs special accommodations to participate in this proceeding, then they should contact the Central Florida Expressway Authority at (407) 690-5000 no later than two (2) business days prior to the proceeding.

CONSENT AGENDA
August 10, 2023

CONSTRUCTION

1. Approval of Construction Contract Modifications on the following projects:
Project 408-430 S.A. Casey Construction, Inc. $ 114,311.12
Project 417-141 Hubbard Construction Company $ 1,044,220.42
Project 417-142 Prince Contracting, LLC ($ 10,855.02)
Project 429-152 Prince Contracting, LLC $ 812,985.93
Project 451-767 Hubbard Construction Company ($ 89,811.50)
Project 538-165 The Lane Construction Corporation $ 29,532.25
Project 599-649 Chinchor Electric, Inc. ($ 45,586.16)

2. Approval of Purchase Order to The Lane Construction Corporation for Material Price Index Adjustment for SR 538 Poinciana Parkway Widening from Ronald Reagan Parkway to Cypress Parkway, Project No. 538-165 (Agreement Value: $408,656.12)

3. Approval of Purchase Order to The Lane Construction Corporation for Material Price Index Adjustment for SR 538 Poinciana Parkway Widening from Ronald Reagan Parkway to Cypress Parkway, Project No. 538-165 (Agreement Value: $795,585.09)

4. Approval of Final Ranking and Authorization for Negotiations for Construction Engineering and Inspection (CEI) Services for SR 516 Lake/Orange Expressway from Lake/Orange County Line to SR 429, Project No. 516-238, Contract No. 001989

ENGINEERING

5. Approval of Supplemental Agreement No. 3 with Horizon Engineering Group, Inc. for Design Consultant Services for SR 417 Widening from Landstar Boulevard to Boggy Creek Road, Project No. 417-149, Contract No. 001387 (Agreement Value: not-to-exceed $64,373.31)

6. Approval of Contract Award to Scalar Consulting Group Inc. for Design Consultant Services for SR 429 Binion Road Interchange, Project No. 429-309, Contract No. 001988 (Agreement Value: not-to-exceed $4,220,000.00)

7. Approval of Contract Award to Chinchor Electric, Inc. for SR 408 Mainline Plaza Sign Updates, Project No. 599-663A, Contract No. 002027 (Agreement Value: $605,683.06)

8. Approval of Contract Award to Chinchor Electric, Inc. for SR 417 Mainline Plaza Sign Updates, Project No. 599-663B, Contract No. 002029 (Agreement Value: $697,963.12)

9. Approval of Contract Award to Traffic Control Devices, LLC for Miscellaneous Mainline Plaza Sign Updates, Project No. 599-663C, Contract No. 002030 (Agreement Value: $693,693.00)

10. Approval of Supplemental Agreement No. 1 with ENRX Corporation for Dynamic Wireless Charging System, Project No. 516-236, Contract No. 001993 (Agreement Value: not-to-exceed $520,388.00)

INTERNAL AUDIT

11. Acceptance of Internal Audit Reports:
a. Fiscal 2023 Ransomware Simulation
b. Fiscal 2023 Accounting Controls, System Access and Segregation of Duties Review
c. Fiscal 2023 Sustainability Initiatives Review
d. Fiscal 2023 Fraud Risk Assessment
e. Fiscal 2023 Toll Revenue Audit
f. Fiscal 2024 Internal Audit Plan and Charter

LEGAL

12. Approval of Supplemental Agreement No. 1 with Lowndes, Drosdick, Doster, Kantor & Reed P.A. for Right of Way Counsel Services, Contract No. 001792 (Agreement Value: not-to-exceed $200,000.00)

13. Approval of Supplemental Agreement No. 2 with Durrance & Associates, P.A. for Appraisal Services, Contract No. 001825 (Agreement Value: not-to-exceed $200,000.00)

14. Right of Way Acquisition Agreement with Eagle Creek Development Corporation, Project: SR 534, Parcel Number: 534-244 (Agreement Value: $56,500,000.00)

MAINTENANCE

15. Approval of Second Contract Renewal with Aero Grountek LLC for Landscape Maintenance Services – SR 429, SR 528, SR 451 and SR 414, Contract No. 001681 (Agreement Value: $1,447,787.34)

16. Approval of Supplemental Agreement No. 1 with Louis Berger Hawthorne Services, Inc. for Systemwide Facilities Maintenance Services, Contract No. 001910 (Agreement Value: not-to-exceed $205,000.00)

17. Approval of Supplemental Agreement No. 1 with Traffic Engineering and Management, LLC d/b/a Control Specialists for Traffic Signal Maintenance Services, Contract No. 001916 (Agreement Value: not-to-exceed $180,000.00)

18. Approval of First Contract Renewal with AutoBase, Inc. for Road Ranger Safety Service Patrol, Contract No. 001437 (Agreement Value: $2,227,000.00)

RISK MANAGEMENT

19. Approval of Cyber Insurance Policy with Homeland Insurance Company of New York (Agreement Value: not-to-exceed $115,000.00)

20. Approval of Insurance Policy with Florida Municipal Insurance Trust (FMIT) (Agreement Value: not-to-exceed $351,687.00)

TECHNOLOGY/TOLL OPERATIONS

21. Approval of Supplemental Agreement No. 1 with KPMG LLP for Information Technology Consultant Services, Contract No. 001798 (Agreement Value: not-to-exceed $3,500,000.00)

22. Approval of Third Contract Renewal with Law Enforcement Systems, LLC for Out of State Division of Motor Vehicles (DMV) Lookups, Contract No. 001410 (Agreement value: $246,832.00)

TRAFFIC OPERATIONS

23. Approval of Final Ranking and Authorization for Negotiations for Systemwide Miscellaneous Intelligent Transportation System Upgrades, Project No. 599-571, Contract No. 002016

The following items are for information only:
A. The following is a list of advertisement(s) from: June 11, 2023 through August 6, 2023
1. 429-745: SR 429 and SR 414 Resurfacing – Construction
2. 599-170B: Systemwide Interchange Waterbody Protection Improvements – Construction
3. 599-247: Northeast Connector Expressway Phase 2 PD&E Study
4. 599-435A: Miscellaneous Elevator Upgrades – Construction
5. 599-659: Systemwide Wrong Way Driving Prevention – Construction
6. 599-663A: SR 408 Mainline Plaza Sign Updates – Construction
7. 599-663B: SR 417 Mainline Plaza Sign Updates – Construction
8. 599-663C: Miscellaneous Mainline Plaza Sign Updates – Construction
9. Landscape Maintenance Services for SR 408, SR 417, HQ and Magnolia Service Center

The following items are for information only and are subject to change:
B. The following is a list of anticipated advertisements (3-4 month look ahead)
1. 408-175: SR 408 Widening from I-4 to Goldenrod Road – Design
2. 417-178: SR 417 Widening from SR 528 to SR 408 PD&E Study
3. 417-833: SR 417 Widening Landscape Installation, Econ Trail to Seminole County Line
4. 429-715: SR 429 and West Road Signal Replacement – Construction
5. 516-236: Lake/Orange Expressway from US 27 to West of Cook Road – CEI Services
6. 516-238: SR 516 Segment 3 – Lake/Orange Expressway from County Line to SR 429 – Construction
7. 528-172: SR 528 West Mainline Data Collection Gantries – Construction
8. 528-307: SR 528 Dallas Boulevard Interchange – Design
9. 599-407: SR 408/SR 417 Mainline Photovoltaic Deployment – Design/Build
10. 599-426: Systemwide Generator Replacements
11. 599-524: Layer 2 Switch Equipment
12. 599-765: Systemwide Toll Plaza Facia and Roof Replacements – Construction
13. CFX Sustainability Report Update
14. D/M/WBE Co-Financial Advisor
15. Disclosure Counsel Services
16. Implementation of Enterprise Resource Planning Software
17. Investment Banking/Underwriting Services
18. Out Parcel Mowing – SR 414, SR 429, SR 451 & SR 453
19. Pressure Washing of Bridges SR 414, SR 429, SR 451 & SR 453
20. Roadway and Bridge Asset Maintenance for SR 408, SR 417 & SR 528
21. Supportive Services Consultant
22. Systemwide Aquatic Vegetation Control Services
23. Systemwide Construction Engineering and Inspection Services – CEI Services